Document management software development services

We create custom-designed and highly secure software solutions to streamline document workflows and other back-office activities, including records management, accounting, document storage, and database management. We provide document management software development services to companies of all sizes (from small startups to SMBs, SMEs, and large enterprises) and industry sectors
(Fintech, Healthcare, Healthcare, Real Estate, EdTech, etc.). Our dedicated team of certified experts offers smart optimization and automation of document workflows to drive greater cost efficiency, increase employees’ productivity and enhance the transparency of the company’s workflows in your organization.
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Key Features of Our Document Management Software

  • Full cycle development
    Authentication

    We prioritize secure authorization for a user’s login or any other transaction that requires validation of entry into the DMS system. Our team engineers secure authentication systems like two-factor authentication (2FA) to validate a user’s identity.

  • Value for money
    User role-based access

    Based on the roles of users within your company, we implement a user role-based access module to your document management software. In this way, you can grant users certain rights to information related to their work and restrict access to information they don't require to be familiar with.

  • High security
    Workflow automation

    The primary function of efficient document management is workflow automation. With its help, your employees and customers will be able to route the documents to the needed destination automatically. Workflow automation makes it possible to create automated reports, assign tasks, approve and decline documents, set up automatic notifications, etc.

  • Full stack
    Email plugins

    We can create email plugins to help protect your email from spam and drive efficient marketing strategies. With plugins and email extensions, you can segment your contacts and increase customer trust and loyalty to your brand.

  • Work collaboration
    Search & filters

    All business documents, files, and papers can be easily classified and filtered for instant access. Our document management software experts can create various tags for your system’s content to support an efficient organization’s navigation of documents.

  • High standards of expertise
    E-signature

    Our team incorporates different e-signature capabilities to add an extra layer of security to your document management software. We can integrate biometric hand signatures, mouse and stylus input, and scanned images of handwritten signatures into your platform.

Success stories of our clients

We are honored to work with many amazing companies and remarkable projects. Here are just a few examples of Northell solutions
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Behance 2
Launch
Marketplace

We developed a digital matchmaking platform that enables students and young professionals to be connected with companies in a fast, direct, and seamless manner.

Country: Belgium
Tool: Figma
Company Size: 10-50
Behance 2 1
SecureFlag
Education

Northell team redesigned, simplified and upgraded an advanced training platform for developers and DevOps engineers.

Country: UK
Tool: Figma
Tech Stack: Angular, React.js
Company Size: 50-100
Behance 2 2
Referrizer
Industry

Our team designed and developed the world's most advanced marketing automation platform.

Country: USA
Tool: Figma
Company Size: 150-200
Behance 2 3
E-Wish
E-commerce

Northell created a multifaceted marketplace that includes different services, e-commerce, apartment rent and taxi booking.

Country: USA
Tool: Figma
Company Size: 20-50
View More

Northell Technology Stack

Front-end
  • React.js
  • Ant Design
  • Redux
  • Material UI
  • Microfrontends
    • Mobile App Development
    Back-End
  • Node.js
  • Websockets
  • Nest.js
  • RabbitMQ
  • Express.js
    • Test automation tools
  • Swagger
  • Jest
  • Postman
  • Chai
    • Data storages
  • AWS S3
  • Cloudinary
  • Google Cloud Storage
    • DevOps
  • AWS CodePipelines
  • Kubernetes
  • Circle CI
    • Clouds
  • AWS
  • Cloudinary
  • Heroku
  • Google Firebase
    • 1 Product discovery

    We always start the document management software development process by collecting requirements and all the necessary information about future software. To ensure the success of your project, we thoroughly analyze your business environment and direct competitors, define the project goals and scope, analyze risks and opportunities, estimate the budget, set deadlines, and map out a feasible project plan. 

    We compile technical documentation that includes technical specifications, selected technical stacks, and tools for future document management software development.

    2 UI/UX design

    We dedicate an experienced design team that builds product logic, architecture, and user flows. Our team designs high-fidelity wireframes and prototypes to evaluate the visual appearance of future document management software. 

    UI designers create a design system or UI kit with all elements and components for future document management software. Also, the design team can create branding elements if needed. The QA team tests software navigation, logic, and all product elements using our own in-house UX lab.

    3 Development

    Depending on the project’s scope of work, we assign back-end developers to implement the server side of the application, APIs, and business logic, and front-end developers to transform UI design into a functioning user side. Using pre-defined technical documentation, developers write code for all software components.

    Our developers use advanced technologies and technical stacks to develop high-quality and scalable document management solutions. Our team of QA engineers simultaneously conducts various types of testing for all developed components to shorten the time to release and reduce costs.

    4 Deployment & Integration

    Next, we deliver the software to users for beta testing. After receiving feedback from users, we make adjustments and improvements if needed. At this step, our main goal is to make sure that the document management software is hack-proof and bug-free.

    5 Maintenance

    Once our customer receives ready-to-use software, our cooperation does not end there. We guarantee long-term software support, regular functionality updates, and troubleshooting. Our team is always in touch and ready to maintain your document management software anytime!

    Personalized Approach

    1 Product discovery

    We always start the document management software development process by collecting requirements and all the necessary information about future software. To ensure the success of your project, we thoroughly analyze your business environment and direct competitors, define the project goals and scope, analyze risks and opportunities, estimate the budget, set deadlines, and map out a feasible project plan. 

    We compile technical documentation that includes technical specifications, selected technical stacks, and tools for future document management software development.

    2 UI/UX design

    We dedicate an experienced design team that builds product logic, architecture, and user flows. Our team designs high-fidelity wireframes and prototypes to evaluate the visual appearance of future document management software. 

    UI designers create a design system or UI kit with all elements and components for future document management software. Also, the design team can create branding elements if needed. The QA team tests software navigation, logic, and all product elements using our own in-house UX lab.

    3 Development

    Depending on the project’s scope of work, we assign back-end developers to implement the server side of the application, APIs, and business logic, and front-end developers to transform UI design into a functioning user side. Using pre-defined technical documentation, developers write code for all software components.

    Our developers use advanced technologies and technical stacks to develop high-quality and scalable document management solutions. Our team of QA engineers simultaneously conducts various types of testing for all developed components to shorten the time to release and reduce costs.

    4 Deployment & Integration

    Next, we deliver the software to users for beta testing. After receiving feedback from users, we make adjustments and improvements if needed. At this step, our main goal is to make sure that the document management software is hack-proof and bug-free.

    5 Maintenance

    Once our customer receives ready-to-use software, our cooperation does not end there. We guarantee long-term software support, regular functionality updates, and troubleshooting. Our team is always in touch and ready to maintain your document management software anytime!

    Why Choose Northell for Document Management Software Development Services?

    • Less effort on recruitment

      The average time to hire a software development team is 1.5 months. We can offer specialists ready to start work within a week.

    • Advanced technologies

      Northell team designs and develops software using best design and development practices and cutting-edge technologies. Our experts regularly update their knowledge and improve their skills by attending professional workshops and seminars.

    • Huge pool of tech talent

      Following your business requirements, we provide you with a team with domain technical experience. Located in Eastern Europe, we offer talented designers, developers, testers, and other experts in various industries of different seniority levels and expertise.

    • Agile methodology

      To develop software, we use an Agile methodology, dividing the entire process of software development into short manageable cycles. Each iteration includes planning, requirements analysis, design, development, testing, and documentation.

    • Dedicated full-time specialists

      The specialists assigned to your projects work on a full-time basis. They are tech-savvy, diligent, and committed to the development process to deliver high-quality, reliable Fintech solutions.

    • Cost savings

      Outsourcing is a proven way to save money in the workplace, equipment, etc. Furthermore, software developer hourly rates in Eastern Europe are the most reasonable.

    • Our Awards

    • 4,8
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    • 5
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    • 4,9
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    • Logo4
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      Development & IT Companies Ukraine

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    Frequently Asked Questions

    How much does it cost to build document management software?

    The cost of document management software development varies depending on the different technical requirements and the scope of services you require. On average, the cost can start at $15,000 and go up. 

    From our side, we offer different cooperation models (team augmentation or full-time dedicated team) and contract types (dedicated team, fixed price, time & material) to choose from. By clarifying your needs, we can develop a comprehensive time and cost estimate so you can clearly understand the exact figures. In any case, we always strive to create reasonable offers that fit your budget, deadlines, and expectations. 

    How long does document management software development take?

    Document management software development can take from several weeks to months. Project timelines can vary depending on the features you need, the type of solution, scalability options, and the software expert you choose to work with. 

    Get professional consultation with our experts so we can prepare an estimated timeframe keeping in mind all business and functional requirements you want to meet. For any project, we adhere to Agile development to shorten the time to release and adopt adjustments in the process. We also ensure timely release according to the deadlines set at the BA stage. 

    How do you make sure your document management software is secure and compliant?

    With extensive experience in developing various fintech solutions and products, we recognize the high importance of data security and regulatory compliance. Thus, we strictly adhere to industry-specific regulatory and compliance requirements and standards. Our DMS solutions comply with FDA requirements as well as maintain compliance with SOX, PCI DSS, ISO 9001, ISO 27001, PSD2, OWASP, GLBA, SEC, and other standards.

    We implement best-of-breed security practices that showed their efficiency during earlier document management software development projects. For each project, we assign only experienced software and QA engineers to maintain compliance and ensure the multi-level security of your software when the development process is underway.  

    How to create a document management system architecture?

    To build the best-suited architecture to fit your business model, we recommend considering the list of the following tips from the Northell experts:

    1. Clarify your business requirements so that DMS architecture can cover the majority of them; 
    2. Your architecture should ensure scalability to let developers create new custom modules if necessary; 
    3. Ensure architecture clusterization so your application can scale in the future and serve a growing number of users;
    4. The architecture should allow the creation of backups to ensure disaster recovery and prevent data loss;
    5. Your DMS architecture should support your company’s workflow engine while automating all business processes you need 

    As proven experts in the Fintech niche, we apply all the mentioned practices to DMS solutions and tailor the architecture to suit your unique business model. If you need technical advice, please get in touch with us to resolve all issues as soon as possible.     

    What document management solutions have you already built?

    Our extensive Fintech portfolio is full of successful practical cases of custom software solutions. Some of the examples of fintech solutions with document management features that we have already developed for our customers:

    • Cloud document management solutions 
    • Consumer digital banking apps
    • Budgeting and wealth management apps
    • Money management apps
    • Workflow automation solutions    

    We can become your long-term technical partner in efficient document management software development. Whether you have only idea sketches or an ongoing project, you can consult with our experts so we can provide our professional help and tech support. 

    Frequently Asked Questions

    How much does it cost to build document management software?

    How much does it cost to build document management software?

    The cost of document management software development varies depending on the different technical requirements and the scope of services you require. On average, the cost can start at $15,000 and go up. 

    From our side, we offer different cooperation models (team augmentation or full-time dedicated team) and contract types (dedicated team, fixed price, time & material) to choose from. By clarifying your needs, we can develop a comprehensive time and cost estimate so you can clearly understand the exact figures. In any case, we always strive to create reasonable offers that fit your budget, deadlines, and expectations. 

    How long does document management software development take?

    How long does document management software development take?

    Document management software development can take from several weeks to months. Project timelines can vary depending on the features you need, the type of solution, scalability options, and the software expert you choose to work with. 

    Get professional consultation with our experts so we can prepare an estimated timeframe keeping in mind all business and functional requirements you want to meet. For any project, we adhere to Agile development to shorten the time to release and adopt adjustments in the process. We also ensure timely release according to the deadlines set at the BA stage. 

    How do you make sure your document management software is secure and compliant?

    How do you make sure your document management software is secure and compliant?

    With extensive experience in developing various fintech solutions and products, we recognize the high importance of data security and regulatory compliance. Thus, we strictly adhere to industry-specific regulatory and compliance requirements and standards. Our DMS solutions comply with FDA requirements as well as maintain compliance with SOX, PCI DSS, ISO 9001, ISO 27001, PSD2, OWASP, GLBA, SEC, and other standards.

    We implement best-of-breed security practices that showed their efficiency during earlier document management software development projects. For each project, we assign only experienced software and QA engineers to maintain compliance and ensure the multi-level security of your software when the development process is underway.  

    How to create a document management system architecture?

    How to create a document management system architecture?

    To build the best-suited architecture to fit your business model, we recommend considering the list of the following tips from the Northell experts:

    1. Clarify your business requirements so that DMS architecture can cover the majority of them; 
    2. Your architecture should ensure scalability to let developers create new custom modules if necessary; 
    3. Ensure architecture clusterization so your application can scale in the future and serve a growing number of users;
    4. The architecture should allow the creation of backups to ensure disaster recovery and prevent data loss;
    5. Your DMS architecture should support your company’s workflow engine while automating all business processes you need 

    As proven experts in the Fintech niche, we apply all the mentioned practices to DMS solutions and tailor the architecture to suit your unique business model. If you need technical advice, please get in touch with us to resolve all issues as soon as possible.     

    What document management solutions have you already built?

    What document management solutions have you already built?

    Our extensive Fintech portfolio is full of successful practical cases of custom software solutions. Some of the examples of fintech solutions with document management features that we have already developed for our customers:

    • Cloud document management solutions 
    • Consumer digital banking apps
    • Budgeting and wealth management apps
    • Money management apps
    • Workflow automation solutions    

    We can become your long-term technical partner in efficient document management software development. Whether you have only idea sketches or an ongoing project, you can consult with our experts so we can provide our professional help and tech support. 

    Let's turn your ideas into reality together!

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